Inventory Coordinator – Evening Shift – Singapore

Mackay Marine is a global marine electronics service and satellite communications company with more than 400 employees spread across 45 service locations (depots) in sixteen (16) countries, including the Americas, Europe, and Asia. For over fifty (50) years Mackay has sold, installed, and serviced navigation and communication equipment onboard commercial and naval ships.  Mackay offers competitive salaries, benefits, and opportunities for growth based on merit.

Mackay is currently seeking an experienced Inventory Coordinator to work from 13:00 to 22:00, Monday through Friday in our Singapore depot.


The Inventory Coordinator is responsible for checking, researching, quoting, ordering, receiving, and transferring of inventory. As well as requesting RMAs from vendors for returns, handling warranty claims and/or exchanges, and assisting with cycle counts. The Inventory Coordinator will stage spare parts for service jobs and verify that unreturned parts are posted to a work order with any applicable freight expenses.


  • Always follow Mackay’s policies and procedures.
  • Proficient at researching the company database by part number, description, brand, and/or model and always before quoting customers or issuing a purchase order.
  • Maintains adequate supply of shipping materials and ensures timely stock replenishments.
  • Processes orders for service and sales.
  • Creates Purchase Orders in Solomon and obtains the necessary approval from Mackay’s General Parts Center.
  • Responds to RFQ’s from customers and supports coordinators, service, and sales staff with timely quotes.
  • Receives inventory both physically and into Solomon (ERB). Ensures accuracy of orders received; validates quantity, verifies part numbers, and serial numbers against shipping documents against the purchase order.
  • Keeps accurate control of materials used, tracks freight costs, and applies to customer invoices.
  • Request RMAs from vendors for returns, warranty claims, and/or exchange parts.
  • Labels and maintains inventory in accordance with established procedures.
  • Obtains and stages parts of parts (‘Kits’) for service jobs. Controls ‘Kits’ checked out to and back in from MSE’s. Record parts used from service kits, restock parts returned, and maintain inventory levels in accordance with department policy.
  • Supports depot sales staff in procuring, packing, and delivery/shipment of materials.
  • Responding to and monitoring email.
  • After-hours delivery when needed.
  • Other tasks as assigned by supervisor.

The ideal candidate will be punctual, reliable, self-motivated, and have the proven ability to work independently in a faced-paced environment.  Candidates must be authorized to work in Singapore and have valid Singapore driver’s license. 


  • Valid Singapore Driver’s License
  • 3+ years of inventory and/or stockroom experience.
  • Strong proficiency with MS Office applications, especially Excel.
  • Excellent verbal and written communication and interpersonal skills.
  • The ability to interpret and solve problems and issues, using instructions, diagrams, or schedule forms.
  • Lift up to 25 kilos.

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