Inventory/Shipping & Receiving Clerk – Miami

Mackay is currently seeking an experienced Inventory/Shipping & Receiving Clerk for our office located in Miramar, FL.


The Inventory/Shipping & Receiving (S&R) Clerk will be responsible for professionally picking, packing, and providing the necessary documentation to ship materials domestically and internationally.  The Inventory/S&R Clerk will be responsible for ordering materials for multiple offices, perform depot-to-depot transfers; apply freight costs for billing and provide pricing for service quotes.  The Inventory facet includes performing cycle counts, maintaining established stock levels, and requesting RMA’s from vendors for returns, warranty claims, and/or exchanges. Will be responsible for staging spare parts for service jobs, checking parts out to technicians, and ensuring that all parts are either returned or posted to a work order.


  • Professionally and safely pick, pack, and coordinates out/inbound shipments including special delivery/pick up as specified by the customer or by manager.
  • Use of online shipping programs – UPS, DHL, Federal Express
  • Ensures 100% on-time deliveries – does not leave until all outgoing shipments are collected by the carrier.
  • Completes required paperwork for international shipments such as detailed packing lists, Certificates of Origin, airway bills, and proper use of Commercial Invoice(s), etc.
  • Audits shipments and receipts on daily basis, updates internal logs, and files related paperwork.
  • Responsible for maintaining an adequate supply of shipping materials at all times.
  • Processes orders of materials for service as well as sales orders.
  • Respond to RFQ’s from service department, and via email, fax, telephone, and website as requested
  • Keep accurate control of materials used,
  • track freight cost and documents it on customer invoices
  • Request RMA’s from vendors for returns, warranty claims, and/or exchange parts.
  • Ensures accuracy of orders received; validates quantity, verifies part numbers, and serial numbers against shipping documents and company purchase order.
  • Label and maintain inventory in accordance to established procedures.
  • Daily control of ‘Kits’ checked out to and back in from MSE’s.  Record parts used from service kits, restock parts returned, and maintaining inventory levels in accordance to department policy.
  • Responding to and monitoring email.


  • Associate degree (preferred but not required)
  • Knowledge and proper use of Commercial Invoices for overseas shipments.
  • 3+Years Inventory and Shipping experience
  • Ability to compute rate, percent, add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals.
  • Strong proficiency with Microsoft Office, Word, Excel and working knowledge of online shipping software such as UPS, FEDEX, and DHL.
  • Strong organizational skills a must.
  • Ability to work in a fast-paced environment and meet established deadlines.
  • Good interpersonal skills and experience dealing with vendors, coworkers, and customers.
  • Works well independently and with moderate supervision.
  • Lift up to 50 pounds.

Candidates must be legally authorized to work in the U.S. and pass a thorough background check.

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If your skills and experience match our requirements, we want to hear from you!

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