Secretary (PT) – Antwerp, Belgium
Mackay Communications, Inc. aka Mackay Marine, is a global marine electronics service company that employs over 320 people spread across forty (40) service depots in thirteen (13) countries including the Americas, Europe, and Asia. For over fifty (50) years, Mackay has sold, installed, and serviced marine navigation and communication equipment on-board commercial and naval ships. The goal is to provide superior results to our customers and in return, superior careers for our employees.
Mackay is current seeing a Depot Secretary, to work three (3) days (24 hours) a week for our office in Antwerp, Belgium.
Depot Secretary Job Overview:
The Depot Secretary acts as receptionist, providing secretarial and administrative support to the Depot Manager, and other staff as required.
- Follow Mackay’s policies and procedures.
- Act as receptionist for visitors, guests, customers, and service providers.
- Answer telephone calls, emails and respond to customers’ requests.
- Handle correspondence, sales orders, work orders, and service calls.
- Scan, file, and maintain office documents.
- Ensure that all documentation is in accordance to Corporate guidelines.
- Data entry into company database.
- Assist with arrangement of local & international deliveries.
- Coordinate distribution of incoming/outgoing mail.
- Process, mail and email weekly billing invoices and in any specified formats required.
- Process and follow up on; purchase orders, receipt of goods, transfer notes, cash sales/delivery orders, and proforma invoices.
- Coordination of business travel which includes booking of flights, hotel, and visa arrangements.
- Assist with any other ad-hoc administrative and secretarial support duties as assigned by Supervisor.
- Two Years Post High School
- Fluent in speaking, reading, and writing in English.
- 2+ years office administration and/ or receptionist experience
- Excellent phone etiquette, verbal and written skills
- Demonstrated organizational skills
- Computer proficiency in Microsoft Office programs including Excel and Word
Mackay is a fair employment practice employer who recruits based on merit and without regard to age, race, gender, religion, marital status, family responsibilities, or disability.
Must legally authorized to work in Belgium.