Shipping and Receiving Coordinator – Miramar

Mackay Communications, Inc., aka Mackay Marine, is a USA headquartered, global marine electronics service company with more than 400 employees spread across 41 service depots in (15) countries including the Americas, Europe, and Asia. Mackay offers competitive salaries, overtime, paid time off, affordable medical/dental/vision/life/disability insurance, 401K with employer match and company paid pension plan, as well as opportunities for advancement based on merit.

Mackay is currently seeking an experienced Shipping & Receiving Coordinator with the skills and qualifications listed below for our location in Miramar, FL.


The Shipping & Receiving (S&R) Coordinator will be responsible for professionally picking, packing, and providing the necessary documentation to ship materials domestically and internationally.  As well as but not limited to, performing depot-to-depot transfers, applying freight costs to customer invoices, handling RMAs, and maintaining accurate records on the movement of all inventory items.

General Responsibilities:

  • Professionally and safely pick, pack, and coordinate out/inbound shipments including special deliveries or pickups as required by the customer or manager.
  • Use of online shipping programs – UPS, DHL, Federal Express
  • Ensures 100% on-time deliveries – does not leave until all outgoing shipments are collected by the carrier.
  • Completes required paperwork for international shipments such as detailed packing lists, Certificates of Origin, airway bills, and proper use of Commercial Invoice(s), etc.
  • Audit’s outgoing shipments and materials delivered daily, updates internal logs, and files any paperwork.
  • Ensures accuracy of orders received; validates quantity, verifies part numbers, and serial numbers against shipping documents and company purchase order.
  • Maintain inventory in accordance with established procedures.
  • Keep accurate control of materials used, track freight costs, and apply it to customer invoices.
  • Daily control of ‘Kits’ checked out to and back in from MSE’s.  Record parts used from service kits, restock parts returned, and maintain inventory levels in accordance with department policy.
  • Request RMAs from vendors for returns, warranty claims, and/or exchange parts.
  • Assist with cycle counts and annual physical inventory.
  • Maintain warehouse cleanliness and assist with depot facility maintenance.
  • Other duties as assigned.

Shipping & Receiving Coordinator Qualifications:

  • Some college coursework is preferred but not required or equivalent skills, training, and experience.
  • 3+ years of shipping and receiving experience.
  • Fluent in Spanish and English
  • Knowledge and proper use of commercial invoices for overseas shipments.
  • Strong proficiency with MS Office, Word, Excel, and online shipping software such as UPS, FEDEX, and DHL.
  • Knowledge of proper packaging methods and ability to interpret visual aids used to convey specific packaging requirements.
  • Strong organizational skills a must.
  • Ability to work in a fast-paced environment and meet established deadlines.
  • Good interpersonal skills and experience dealing with vendors, coworkers, and customers.
  • Works well independently and with moderate supervision.
  • Lift up to 70 pounds.
  • Will work in office and non-A/C warehouse.
  • Regularly required to sit, stand, bend, reach and move about the facility.
  • Valid drivers license and reliable transportation required.

Mackay is an EEO employer, a veterans-friendly organization, and encourages all individuals with the above experience, skills, and qualifications to apply.

Candidates must be legally authorized to work in the U.S. and pass a thorough background check.

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If your skills and experience match our requirements, we want to hear from you!

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