Inventory and Warehouse Coordinator – Miramar

Mackay Communications, Inc., aka Mackay Marine, is a USA headquartered, global marine electronics sales and service company with more than 450 employees spread across 45 service depots in 17 countries including the Americas, Europe, Africa, and Asia. For over fifty (50) years Mackay has sold, installed, and serviced marine navigation and communication equipment onboard commercial and naval ships.

Mackay is currently seeking an experienced Inventory & Warehouse Coordinator with the skills and qualifications described below for our Miami depot in Miramar, FL.

Mackay offers competitive salaries, overtime, and benefits such as paid time off, health- dental-vision-life-disability insurance, a 401K with employer match and company paid pension plan.

INVENTORY & WAREHOUSE COORDINATOR JOB SUMMARY:

The Inventory & Warehouse Coordinator will be responsible for professionally picking, packing, and providing the necessary documentation to ship materials domestically and internationally. As well as responsible for ordering materials for multiple offices, perform depot-to-depot transfers; apply freight costs for billing, pricing for service quotes, performing cycle counts, maintaining established stock levels, and requesting RMAs from vendors for returns, warranty claims, and/or exchanges. Will be responsible for staging spare parts for service jobs, checking parts out to technicians, and ensuring that all parts are either returned or posted to a work order.

RESPONSIBILITIES:

• Professionally and safely pick, pack, and coordinate out/inbound shipments including special delivery/pick up as specified by the customer or by manager.
• Use of online shipping programs – UPS, DHL, Federal Express
• Ensures 100% on-time deliveries – does not leave until all outgoing shipments are collected by the carrier.
• Completes required paperwork for international shipments such as detailed packing lists, Certificates of Origin, airway bills, and proper use of Commercial Invoice(s), etc.
• Audits shipments and receipts daily, updates internal logs, and files related paperwork.
• Responsible for always maintaining an adequate supply of shipping materials.
• Processes orders of materials for service as well as sales orders.
• Respond to RFQ’s from the service department, and via email, fax, telephone, and website as requested.
• Keep accurate control of materials used, track freight cost and documents it on customer invoices.
• Request RMAs from vendors for returns, warranty claims, and/or exchange parts.
• Ensures accuracy of orders received; validates quantity, verifies part numbers, and serial numbers against shipping documents and company purchase order.
• Label and maintain inventory in accordance with established procedures.
• Daily control of ‘Kits’ checked out to and back in from MSE’s.  Record parts used from service kits, restock parts returned, and maintaining inventory levels in accordance to department policy.
• Responding to and monitoring email.

QUALIFICATIONS:

• Two years of college preferred but not required, High School completion at minimum.
• Knowledge and proper use of Commercial Invoices for overseas shipments.
• 3+ Years Inventory and Shipping experience
• Ability to compute rate, percent, add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals.
• Strong proficiency with Microsoft Office, Word, Excel and working knowledge of online shipping software such as UPS, FEDEX, and DHL.
• Strong organizational skills a must, ability to work in a fast-paced environment and meeting established deadlines.
• Good interpersonal skills and experience dealing with vendors, coworkers, and customers.
• Works well independently and with moderate supervision.
• Lift up to 50 pounds.

 Mackay is an equal employment opportunity employer, a veteran’s friendly organization, and all individuals with the above qualifications are encouraged to apply.

Candidates must be legally authorized to work in the U.S. and pass a thorough background check.