Mackay Marine is a USA headquartered, global marine electronics service company with more than 500 employees across 60 service depots in twenty-two (22) countries, including the Americas, Europe, Africa, and Asia.
Mackay is currently seeking an experienced Secretary with the skills and qualifications outlined below to work fulltime and onsite in our Deer Park, TX location. Mackay offers competitive salaries and benefits, such as health/dental/vision/life insurance, paid time off, 401K with match, and a company paid pension plan. (TJD)
Depot Secretary Job Overview:
The Depot Secretary is responsible for providing clerical assistance to the Depot Manager and supervisor and is the first point of contact for incoming calls and visitors. The Depot Secretary is responsible for contributing to the efficiency of the office by handling a wide variety of clerical office tasks such as distributing/sending out mail, maintaining files, data entry, updating excel spreadsheets, and/or computer-generated reports and documents.
Responsibilities include:
- Follow Mackay’s policies and procedures.
- Promptly respond to calls and requests from the executives at Corporate and its departments such as Human Resources, Payroll, Accounting.
- Directs all employee or external questions or matters that pertain to job openings, recruiting, benefits, policies, payroll, etc., to Worldwide Human Resources.
- Quickly responds to inquiries from Corporate executives and departments such as HR, IT, IS, accounting, etc.
- Act as a receptionist for visitors, guests, customers, and service providers.
- Answer telephone calls, emails, and customers’ requests.
- Maintain files, internal records, spreadsheets, and correspondence.
- Data entry into Solomon database
- Coordinate distribution of incoming and process outgoing mail
- On a weekly basis, prepare, process, mail and/or email billing invoices.
- Maintain logs for vacation, daily time reports for service engineers and depot employees.
- Prepare timesheets for supervisors’ approval prior to submitting them to Payroll.
- Process expense reimbursements.
- Coordination of travel arrangements associated documents for engineers.
- Other tasks as requested.
Qualifications:
- Associate degree preferred, completion of High School at minimum.
- 3+ years of office support experience.
- Excellent phone etiquette, communication, spelling, and grammar skills.
- Demonstrated organizational skills.
- Proficient at multi-tasking and works well under pressure.
- Adept in Microsoft Office programs including Excel and Word
- Database skills: Solomon a plus
- Professional appearance, conduct, and punctual.
- Has reliable transportation.
Mackay is an EEO employer, a veterans-friendly organization, and all individuals with the experience and qualifications described are encouraged to apply.
Candidates must be legally authorized to work in the U.S. and pass a thorough background check.
